Free tool
What is the admin actually costing you?
A free, ungated estimate of the hours and annual capacity AI could recover in your business, plus a readiness score and a comparison against published New Era AI retainers. No email required, nothing is sent anywhere.
- Cost
- Free
- Not required
- Data sent
- None
- Compared with
- £600–£2,800/mo
Estimate
- Hours saved per week
- 16.8
- Annual capacity
- £24,461
- Readiness
- 4 / 10
Readiness, broken down
- Data1
- Tooling1
- Team1
- Momentum0.5
What we would look at first
Cover after-hours enquiries on the number customers already call
Answer routine enquiries, capture intent, and write the outcome into the diary or CRM. Anything outside the agreed job goes to a person.
Design for the van, not a permanent reception desk
Use one answering and follow-up standard across the working area, with a simple morning queue for jobs that need judgement.
Put the opportunity into a supported roadmap
Use the retainer for Discover, Roadmap, and Support. Scope and quote Execute separately when the first workflow is ready to build.
Against published retainers
Estimated annual capacity compared with what each tier costs over a year. Build work sits in Execute and is quoted separately.
- AI Pulse£600/month · £7,200/year
- AI Foundation£1,150/month · £13,800/year
- AI Accelerate£1,600/month · £19,200/year
- AI MomentumWithin the estimate£2,000/month · £24,000/year
- AI Transform£2,400/month · £28,800/year
- AI Partner£2,800/month · £33,600/year
This is a first-order estimate from figures you entered, not a forecast, and nothing on this page is sent anywhere.
Reading it honestly
It is a starting point, not a forecast.
Hours saved per week flows directly from the headcount, admin hours, and savings assumption you entered.
Annual capacity values that time at your hourly rate across 52 weeks. It is a capacity estimate, not guaranteed cash reduction.
The readiness score balances the opportunity. A lower score points to foundations such as data, tooling, or sponsorship before a larger build.
The package comparison uses published New Era AI retainers only. Execute, which covers implementation, is quoted separately.
Questions
The calculator, answered.
How accurate is this calculator?
It is a first-order estimate from your inputs. It is a business case starting point, not a forecast. A free AI Opportunity Assessment refines the numbers against your real workflows.
Why do I choose the savings percentage?
So the calculator does not invent a result for your sector. Choose a conservative, working, or ambitious scenario and change it to test the range.
What does annual capacity mean?
It is the hours saved multiplied by the hourly rate you entered across 52 weeks. It values recovered time; it is not a guaranteed cash saving.
How do the package figures work?
We compare estimated annual capacity with published New Era AI retainers from AI Pulse at £600 per month to AI Partner at £2,800 per month. Execute is quoted separately.
Do I need to leave an email?
No. Results and the printable report are ungated. Book an assessment only if you want help turning the estimate into a real plan.
Next step
Turn the estimate into a plan.
The calculator works from figures you entered. A free AI Opportunity Assessment works from your actual call logs, response times and systems, which is usually where the number changes.